Unum Ireland Applicant Privacy Notice
1. PURPOSE AND SCOPE OF NOTICE
As part of our recruitment process Unum Ireland Limited (“Unum”) (the "Company", "we" "us" “our”) collects and processes personal data relating to job applicants and prospects.
For the purposes of this Notice, the controller of your Personal Data is Unum Ireland Limited.
This Notice applies to all applicants and prospects who join our Talent Community or take part in other recruitment initiatives coordinated by Unum (each of whom is referred to as an "applicant"). If you commence employment with us, the way we process your Personal Data will no longer be dealt with under this Notice (and will instead be dealt with under our Employee Data Protection Notice).
If you have any questions, comments, or concerns about the way your Personal Data are being used or processed by us, please contact IrelandPrivacy@Unum.com.2. PERSONAL DATA WE COLLECT FROM YOU
IMPORTANT: Please note that the below list of Personal Data we may collect about you, while intended to be as complete and accurate as reasonably possible, is not exhaustive and may be updated from time to time in accordance with section 9 of this Notice.
We may collect and process some or all the following Personal Data about you as part of our recruitment process:
Category of Personal Data | Details |
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Talent Data |
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3. SOURCES OF YOUR PERSONAL DATA
During the course of your relationship with us as an applicant, we will collect Personal Data:
- From you: for example, through your candidate profile in our Talent Community, an application or information you provide directly to us; or
- From third party sources about you: including information from recruitment agencies, job sites where we searched for candidates for your potential role, professional networking sites, employment references from your referees and previous employers, and referral information from current employees.
4. HOW AND WHY WE PROCESS YOUR PERSONAL DATA
We need to process your data to assess your suitability for employment with us and prior to entering into a contract of employment with you. The following table outlines the legal grounds and further explains for what purposes we may process your Personal Data:
Category of Personal Data | Legal Basis | Nature of Processing and Purposes |
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Talent data |
Compliance with Legal Obligations It is necessary for us to collect and process your Personal Data in order to comply with the legal obligations imposed on us under applicable law (as implemented or amended from time to time), including in the field of employment, social security and social protection law. For example, it is mandatory to ensure all employees of the company are eligible to work in the Republic of Ireland. |
We will collect, use, store and otherwise process your Personal Data for the following purposes:
|
Talent data |
Legitimate Interests Depending on our business needs, it is necessary to process your Personal Data where we have legitimate business interests to do so. IMPORTANT: Before we process your Personal Data to pursue our legitimate interests for the above purposes, we determine if such processing is necessary, and we carefully consider the impact of our processing activities on your fundamental rights and freedoms. On balance, we have determined that such processing is necessary for our legitimate interests and that the processing which we conduct does not adversely impact on these rights and freedoms. You have certain rights when we process your Personal Data for this Legal Basis, such as the right to object. |
We will collect, use, store and otherwise process your Personal Data for the following purposes:
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Talent data |
To Defend Legal Claims It is necessary for us to collect and process your Personal Data to investigate, establish, exercise or defend legal claims. |
We will collect, use, store and otherwise process your Personal Data for the following purposes:
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5. DISCLOSURE OF YOUR PERSONAL DATA
We may disclose some or all of your Personal Data to the following third parties ("Recipients"):
Recipient Category | Details |
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The Company |
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Third Party Service Providers |
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Legal/Regulatory Bodies |
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Third Party Advisors / Professionals |
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Your References |
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6. TRANSFER OF YOUR PERSONAL DATA
We may transfer your Personal Data outside the European Economic Area ("EEA") to members of the Unum Group and other Recipients. Certain Recipients who process your Personal Data on our behalf may also transfer your Personal Data outside the EEA. In either case, these transfers may be to a country that does not offer the same level of protection that is required by EU data protection law. Where such transfers occur, it is our policy that: a) they do not occur without our prior written authority; and b) that each transfer is subject to appropriate safeguards that are contractual, technical and/ or organisational in nature, and/or an appropriate transfer mechanism, including: (i) when that country is deemed adequate by the European Commission; (ii) Module 1 (controller-to-controller) or Module 2 (controller-to-processor) of the European Commission's standard contractual clauses ("EU SCCs") (a copy of which are available here); or (iii) other transfer mechanisms (e.g. binding corporate rules, EU-US data privacy framework or derogations under Article 49 of the GDPR).
Where we transfer data to Unum Group, we do so on the basis of the EU SCCs. If you would like to find out more about any such transfers, please contact our Data Protection Liaison whose details are set out in Section 9 of this Notice.
7. RETENTION OF YOUR PERSONAL DATA BY UNUM
If you are an applicant that has joined our Talent Community, we will retain your Personal Data for two years. At the end of the two-year period your Personal Data will be purged.
If your application for employment is unsuccessful, we will retain your Personal Data for two years. At the end of the two-year period your data will be purged.
If your application for employment is successful, Personal Data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment. As noted above, if you commence employment with us, the way we process your Personal Data will no longer be dealt with under this notice and will instead be dealt with under our Employee Data Protection Notice.
Please note that in certain circumstances, we may hold your Personal Data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your Personal Data.
8. YOUR RIGHTS REGARDING YOUR PERSONAL DATA AND HOW TO EXERCISE THEM
The table below sets out the rights which you have to address any concerns or queries with us about our processing of your Personal Data. Please be aware that these rights are not absolute.
Right | Further Information |
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Right of Access |
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Right to Rectification | You have the right to request that we amend any inaccurate Personal Data that we have about you. |
Right to Erasure |
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Right to Restriction of Processing |
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Right to Object | You have a right to object at any time to the processing of your Personal Data where we process your Personal Data on the legal basis of pursuing our legitimate interests. |
9. CHANGES TO AND QUESTIONS REGARDING THIS NOTICE
We may amend this Notice on occasion, in whole or part, at our sole discretion. Any changes will be effective immediately upon communicating the revised Notice to you.
If you have any concerns about the way your Personal Data are being used or processed by the Company or you are not satisfied, please contact our Data Protection Liaison by email at IrelandPrivacy@Unum.com.
If after this, you are not satisfied by the effort and response by the Company, you have the right to lodge a complaint with the Data Protection Commission of Ireland. Please see www.dataprotection.ie for further information.